Providence Health & Services Executive Assistant in Torrance, California


Providence is calling an Executive Assistant ( Full Time / Day Shift ) to the Providence Medical Institute Administrative Offices located in Torrance, CA.

In this position you will:

  • Perform advanced administrative assignments of a highly responsible and confidential nature.

  • Provide a variety of skilled administrative assistant duties including ancillary services.

  • Support members of executive leadership, Operations and administration, which includes but is not limited to the Chief Operating Officer, Chief Medical Director, Chief Financial Officer, Chief Strategic Development Officer, Mission Director, Operations Directors and their corresponding direct reports.

  • Type and assist with composing correspondence, reports and other documents.

  • Manage calendars and coordinate travel, meetings and associated meals.

  • Perform ordering of ancillary equipment and supplies.

  • Answer and screen calls.

  • Establish and maintain efficient filing system.

  • Assist in projects and meetings including documenting and preparing agendas, meeting minutes and presentations through Power Point, Word, Visio, work flows and Excel reports.

  • Provide support with various invoices, vendors, Kronos, etc. and Administration Office facility needs.

  • Readily adapt to the environment and the organizational culture. Positively support the organization, executive leadership, Operations, administration, other members of the administrative team, and fosters harmonious external and internal working relationships.

  • Complete assignments within strict deadlines with a high degree of accuracy.

  • May be asked to coordinate projects that will require assistance from other Executive Assistants.

  • Perform other duties as assigned.


Required qualifications for this position include:

  • Minimum 5 years previous administrative assistant experience.

  • Ability to communicate/interface effectively both verbally and written at all levels with external and internal customers.

  • Excellent customer service skills.

  • Must have initiative and use proper judgement with minimal supervision.

  • Must be detail-oriented, organized, ability to prioritize and manage multiple projects.

  • Must have excellent knowledge of MS Office; Word, Excel and PowerPoint.

  • Ability to type 50-55 wpm and use a 10-key calculator by sight or touch.

Preferred qualifications for this position include:

  • Associate’s degree or equivalent in business or healthcare field preferred.

  • Administrative Assistant experience in healthcare preferred.

About the Providence Medical Institute you will serve.

Providence Health & Services Southern California is further developing its physician integration strategy. Historically, the largest asset has been Providence Medical Institute, a medical foundation that provides administrative and other support services to affiliated medical groups. Providence Medical Institute is expected to grow significantly in the next several years, bringing with it facilities, staff and physician growth to support that objective.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Torrance

Req ID: 206954